ClearVault manages 3 data types including contact inquiries. Helps you organize, track, and share your work in 1 place for teams and solo users.

Can AI summarize historical records?

AI features can assist with summarizing historical records when enabled and authorized.

Yes. AI features can be disabled for organizations that prefer not to use them.

How is privacy protected with AI?

AI features operate under ClearVault's governance model, with permissions and audit visibility applying to AI-assisted access.

How does ClearVault support Healthcare?

ClearVault helps healthcare organizations retire legacy EMR and clinical systems while preserving governed access to historical patient records, billing history, and clinical documentation.

How does ClearVault support Financial Services?

ClearVault helps banks, credit unions, and insurers retire legacy core banking and financial systems while preserving governed access to historical customer and transaction records.

How does ClearVault support Government?

ClearVault helps government agencies retire legacy ERP, permitting, and records systems while preserving governed access to historical public records.

How does ClearVault support Manufacturing?

ClearVault helps manufacturers retire legacy ERP and production systems while preserving governed access to historical production, work order, and inventory records.

How does ClearVault support Education?

ClearVault helps educational institutions retire legacy student information and administrative systems while preserving governed access to historical student and operational records.

How is pricing calculated?

Pricing is based on data volume, migration complexity, and how your team accesses the platform.

What factors affect pricing?

Key factors include the number of legacy systems, data volume, integration needs, and the number of users.

Is implementation included?

Implementation is scoped as part of the engagement and covers discovery, migration, validation, and go-live.

Can organizations start with one application?

Yes. Organizations can begin with a single legacy application and expand to additional systems over time.

How do I request a quote?

Request a demo and share your current systems, data volume, and goals to receive a tailored quote and rollout plan.

ClearVault is a Historical Access Layer that preserves secure, governed access to historical information after legacy applications are retired.

What is a Historical Access Layer?

A Historical Access Layer is a governed platform that connects retired systems' historical information to today's employees and applications.

Who is ClearVault designed for?

ClearVault is designed for enterprise IT, compliance, and operations teams retiring legacy applications while preserving historical access.

How is ClearVault different from archive software?

Archives store files; ClearVault preserves governed access to historical information that people and applications continue using.

How is ClearVault different from backup software?

Backups recover systems; ClearVault provides ongoing, governed access to historical records after systems are retired.

Why is a Historical Access Layer important?

It lets organizations retire costly legacy systems without losing access to the historical information those systems hold.

How is a Historical Access Layer different from an archive?

An archive preserves files; a Historical Access Layer preserves governed access for users and modern applications.

How is a Historical Access Layer different from a database?

A database supports active operations; a Historical Access Layer provides read-only access to records from retired systems.

Can current applications access historical data?

Yes. Approved current applications can retrieve governed historical information through secure APIs.

Does ClearVault replace operational systems?

No. ClearVault is a Historical Access Layer for retired systems, not a replacement for active operational software.

When can a legacy application be retired?

A legacy application can typically be retired once its historical information is migrated into ClearVault and validated.

Can multiple systems be retired?

Yes. ClearVault centralizes historical access across every retired system into one governed layer.

Does ClearVault replace the original application?

No. ClearVault does not replace the original application's functionality; it preserves governed access to its historical records.

Can legacy licenses be eliminated?

Yes. Once a legacy application is retired, its associated licensing and maintenance costs can typically be eliminated.

What happens after retirement?

Historical access continues through ClearVault while the legacy application is decommissioned.

How long does implementation take?

Most implementations range from a few weeks to several months depending on data volume and system complexity.

How is historical data migrated?

ClearVault extracts, transforms, and structures historical data so it is searchable and accessible within the platform.

Can implementation happen in phases?

Yes. Implementation can be phased by system, department, or data source to align with your operations.

How is data quality verified?

ClearVault follows a structured validation process to confirm completeness and accuracy after migration.

What internal resources are required?

Implementation typically requires input from IT, the system owners, and the departments relying on historical access.

Is historical data read-only?

Yes. Historical records in ClearVault remain read-only to preserve integrity.

How are permissions managed?

Administrators assign Department-Level Access and Table-Level Access, including which users and departments can access which records.

The organization owns its data. ClearVault preserves and governs access on the organization's behalf.

Are activity logs available?

Yes. ClearVault records supported user and administrative activity to improve visibility into platform access and usage.

How are exports controlled?

Exports remain controlled through administrator permissions and audit visibility.

How does search work?

Users search historical records through a simple interface with filters and structured views—no technical expertise required.

Can users search multiple applications?

Yes. ClearVault unifies search across every retired system into one governed layer.

Can searches be filtered?

Yes. Searches can be filtered by date, record type, department, and other attributes.

Can users export records?

Yes. Authorized users can export approved historical records through governed exports.

Can multiple systems be searched simultaneously?

Yes. ClearVault allows users to search across multiple retired systems at once.

Does ClearVault provide APIs?

Yes. ClearVault provides secure APIs so current applications can retrieve governed historical information.

Can Power BI connect to ClearVault?

Power BI and similar reporting tools can connect to retrieve governed historical information through approved integrations.

Can ERP systems connect?

Yes. ERP systems can connect to retrieve governed historical information through secure APIs.

Can custom applications retrieve historical data?

Yes. Approved custom applications can retrieve governed historical records through secure APIs.

Are REST APIs available?

Yes. ClearVault provides REST-based APIs for retrieving governed historical information.

What databases are supported?

ClearVault supports common relational databases and structured data sources used by legacy enterprise applications.

Can documents be migrated?

Yes. Documents such as statements, contracts, and correspondence can be preserved alongside structured records.

Frequently Asked Questions

Find answers to the most common questions about ClearVault, historical access, legacy application retirement, migration, security, integrations, and enterprise modernization.

Frequently Asked Questions

General

Historical Access Layer

Legacy System Retirement

Migration & Implementation

Security & Governance

Search & Historical Access

Integrations & APIs

Data & Records

Administration

AI & Intelligence

Industries

Licensing & Pricing

Still have questions?

Frequently Asked Questions

General

What is ClearVault?

What is a Historical Access Layer?

Who is ClearVault designed for?

How is ClearVault different from archive software?

How is ClearVault different from backup software?

Historical Access Layer

Why is a Historical Access Layer important?

How is a Historical Access Layer different from an archive?

How is a Historical Access Layer different from a database?

Can current applications access historical data?

Does ClearVault replace operational systems?

Legacy System Retirement

When can a legacy application be retired?

Can multiple systems be retired?

Does ClearVault replace the original application?

Can legacy licenses be eliminated?

What happens after retirement?

Migration & Implementation

How long does implementation take?

How is historical data migrated?

Can implementation happen in phases?

How is data quality verified?

What internal resources are required?

Security & Governance

Is historical data read-only?

How are permissions managed?

Who owns the data?

Are activity logs available?

How are exports controlled?

Search & Historical Access

How does search work?

Can users search multiple applications?

Can searches be filtered?

Can users export records?

Can multiple systems be searched simultaneously?

Integrations & APIs

Does ClearVault provide APIs?

Can Power BI connect to ClearVault?

Can ERP systems connect?

Can custom applications retrieve historical data?

Are REST APIs available?

Data & Records

What databases are supported?

Can documents be migrated?

Can images be preserved?

Is metadata preserved?

Can multiple databases be combined?

Administration

How are users managed?

Can permissions be customized?

Can administrators monitor activity?

How are exports reviewed?

What logging capabilities exist?

AI & Intelligence

Does AI access our data?

What information is sent to AI?

Can AI summarize historical records?

Can AI be disabled?

How is privacy protected with AI?

Industries

How does ClearVault support Healthcare?

How does ClearVault support Financial Services?

How does ClearVault support Government?

How does ClearVault support Manufacturing?

How does ClearVault support Education?

Licensing & Pricing

How is pricing calculated?

What factors affect pricing?

Is implementation included?

Can organizations start with one application?

How do I request a quote?

Still have questions?