Security & Governance
Security and Governance Built Into Historical Access
ClearVault helps organizations preserve and access historical data through controlled permissions, multifactor authentication, activity logging, export restrictions, and structured data governance.
Company Administrator
Controls users · departments · table access
Organized Historical Records
Finance
Human Resources
Legal & Compliance
Access is granted according to the customer's approved user, department, and table structure.
Designed for Controlled Historical Data Access
ClearVault provides a structured environment for preserving and accessing historical data after an operational system has been migrated, replaced, or retired. Security and governance controls help organizations determine who can access historical information, what users can view, which actions are permitted, and how activity is recorded.
Identity & Access
Manage users and control access by department, table, and assigned role.
Activity Visibility
Record supported user and administrative activity.
Export Restrictions
Restrict which users may export historical information.
Historical Data Governance
Provide structured access to historical records after legacy system retirement.
ClearVault provides platform controls that support secure historical data access. The platform does not replace an organization's legal, regulatory, privacy, security, or compliance responsibilities.
Control Who Can Access Historical Data
ClearVault provides identity management and Department-Level Access that allow administrators to manage users and limit access according to organizational responsibilities.
Administrator-Managed Users
Administrators create and manage platform users and their access assignments.
Department-Level Access
Access can be organized by department so users see information relevant to their responsibilities.
Table-Level Access
Permissions can be set at the table level to limit which datasets each user may view.
Read-Only End-User Access
Standard users receive read-only access to search, browse, and inspect historical records.
Multifactor Authentication
Multifactor authentication is available to help protect user sign-in.
Authentication methods and implementation details are published only after they have been verified.
Maintain Visibility and Control Over User Actions
Activity logging and export restrictions help administrators understand platform usage while limiting unnecessary movement of historical information.
Expanded Activity Logging
ClearVault records supported user and administrative activity to improve visibility into platform usage. Only events currently implemented are described.
Export Restrictions
Administrators can control which users are permitted to export historical data. Only restrictions that currently exist are described.
Controlled CSV Exports
Authorized users can export permitted historical records in CSV format.
API Access
Controlled API access is available for approved integrations and historical data workflows. API implementation details are published only after verification.
Preserve Historical Data in a Controlled Environment
ClearVault preserves historical records within an organized environment after operational systems have been retired or replaced, allowing continued access while reducing dependence on legacy applications.
Data Integrity
Historical records are preserved in a controlled manner designed to maintain data integrity and support defensible historical access.
Encryption
Encryption details will be published only after they have been technically verified.
AI Assistance Without Sending Row-Level Data
ClearVault may use AI assistance to help users understand table structures and navigate historical datasets. Row-level customer data is not sent to the AI model as part of this assistance.
Current Verified Behavior
- AI assistance uses table structure.
- Row-level data is not transmitted to the AI model.
Additional AI capabilities will be described only after they have been verified.
Supporting Customer Compliance Responsibilities
ClearVault provides access, governance, activity, export, and historical data capabilities that may support an organization's compliance program.
Compliance depends on how ClearVault is configured and used, together with the customer's policies, procedures, personnel, and broader technology environment.
ClearVault does not automatically make an organization compliant with any law, regulation, or industry framework.
Publish What Is Verified. Review What Is Still Being Formalized.
This section distinguishes capabilities currently available in ClearVault from capabilities that are still being evaluated or formalized.
Current Platform Capabilities
- Administrator-managed users
- Department-level access
- Table-level access
- Read-only end-user access
- Multifactor authentication
- Expanded activity logging
- Export restrictions
- Controlled historical data organization
- CSV exports
- API access
- AI assistance based on table structure
- Row-level data is not sent to the AI model
Under Review or Planned
- Single sign-on
- Field-level permissions
- Customer-managed encryption keys
- Automated access reviews
- Legal holds
- Retention-policy automation
Planned security and governance capabilities may change based on product priorities, customer requirements, and technical review.
Certifications and Independent Assurance
ClearVault continues to mature its security and assurance program. Certifications, attestations, and independent assessment results will be published only after they have been completed and verified.
Current Status
ClearVault publishes only verified certification and assurance information. No certification, attestation, or regulatory status is implied until it has been completed and confirmed.
Being Evaluated
- Formal compliance certifications
- Independent security assessments
- Customer due-diligence documentation
- Security review documentation
Shared Responsibility
Security and Governance Are Shared Responsibilities
ClearVault provides platform controls that support secure historical data access. Customers remain responsible for managing users, configuring permissions, defining retention requirements, reviewing activity, controlling exports, and determining how ClearVault fits within their own legal, regulatory, privacy, security, and compliance programs.
ClearVault
- Operate and protect the ClearVault platform
- Maintain supported access, export, and API controls
- Configure agreed data-source and table-level access
- Respond to platform security issues
Customer
- Manage users and assign permissions
- Define retention and compliance requirements
- Review activity and access periodically
- Control how exported files are handled
Security & Governance FAQ
Yes. Multifactor authentication is available to help protect user sign-in.
Strengthen Governance Across Your Historical Data
See how ClearVault provides controlled, searchable access to historical records while supporting your organization's security and governance requirements.