Enterprise Historical Data Platform
One Secure Platform for All Your Historical Data.
ClearVault organizes historical data by source, dataset, table, and record—then gives authorized users the ability to search, browse, filter, inspect, export, and connect that information without relying on SQL or developer support.
Customer
Acme Holdings
Customer ID
CUST-2204
Invoice date
2017-03-18
Amount
$12,450
Status
Paid
Sales rep
J. Martinez
Original source
Oracle ERP
Not Backup.
Not a Data Warehouse.
Not a System Replacement.
A Historical Access Layer.
ClearVault preserves and organizes historical business data after legacy applications have been migrated or retired, providing secure, searchable access without keeping outdated systems online.
Centralize
Bring Decades of Historical Data Into One Governed Vault.
Historical data often remains scattered across legacy applications, on-premises databases, business units, acquisitions, shared drives, and static exports. ClearVault brings those sources into one organized environment while preserving clear separation between systems, datasets, tables, and records.
Organize by Data Source
Keep information from different applications or business environments clearly separated and identifiable.
Structure by Dataset and Table
Organize historical information in a familiar structure that users can browse without navigating the original application.
Preserve Historical Context
Work with the customer to determine which tables, relationships, metadata, documents, images, and attachments must remain available.
Build One Access Point
Give authorized users a consistent destination for historical information across multiple retired or archived systems.
One vault does not mean one undifferentiated data dump. ClearVault keeps historical information organized by its original source and intended business use.
Search
Find Historical Information Without Opening an IT Ticket.
ClearVault removes the technical barrier between employees and the historical records they are authorized to use. Instead of waiting for a developer, DevOps engineer, database administrator, or SQL-capable employee, users can locate the relevant data source and search for information themselves.
How a search works
Find a 2017 invoice in seconds.
A finance employee needs an invoice from a retired ERP system. Instead of requesting a custom SQL query, the employee:
- 1Opens the archived ERP source.
- 2Selects the invoice table.
- 3Filters by customer and date.
- 4Opens the matching record.
- 5Exports the result.
"I found it myself."
Filter
Filter Historical Data as Easily as a Spreadsheet.
Users should not need to understand database syntax to narrow a dataset. ClearVault provides familiar table controls that allow authorized users to browse columns, apply filters, sort results, and isolate the records they need.
Browse Tables
View historical datasets in a clear, structured table interface.
Apply Familiar Filters
Filter values using controls designed to feel similar to spreadsheet filtering.
Sort and Narrow Results
Sort columns and combine filters to isolate relevant records.
Export Filtered Results
Export the current filtered result set instead of downloading an entire table.
Active Filters
Invoice date
Jan 1, 2017 – Dec 31, 2017
Customer
Acme Holdings
Status
Paid
Amount
Greater than $5,000
| Invoice ID | Customer | Date | Amount | Status |
|---|---|---|---|---|
| INV-104782 | Acme Holdings | 2017-03-18 | $12,450 | Paid |
| INV-104810 | Acme Holdings | 2017-05-02 | $9,780 | Paid |
ClearVault turns technical database access into a familiar, controlled business-user experience.
Inspect
Open the Record. See the Full Historical Detail.
A table row should not be the end of the search. Users can select an individual row to view the full set of stored data points associated with that historical record.
| Invoice ID | Customer | Date | Amount | Status |
|---|---|---|---|---|
| INV-104781 | Globex Corp | 2017-03-15 | $8,200 | Paid |
| INV-104782 | Acme Holdings | 2017-03-18 | $12,450 | Paid |
| INV-104783 | Initech LLC | 2017-03-22 | $45,900 | Paid |
Record Detail
Invoice 104782
Acme Holdings · 2017-03-18
Customer name
Acme Holdings
Customer ID
CUST-2204
Invoice date
2017-03-18
Due date
2017-04-17
Payment date
2017-04-10
Amount
$12,450
Tax
$1,245
Status
Paid
Region
West
Sales representative
J. Martinez
Original source
Oracle ERP
Archived date
2024-01-12
Associated items
ClearVault can preserve the related data and assets defined during implementation. Related records and attachments appear where included in the implementation scope.
Preserve What Matters
Historical Data Is More Than Rows and Columns.
Every system is different. ClearVault works with each customer to determine what must be preserved for long-term access, business continuity, audit response, or system retirement.
Structured Tables
Preserve the tables required for future historical access.
Relationships
Retain relevant connections between records when included in the implementation scope.
Metadata
Store the context needed to understand and govern archived information.
Documents
Preserve relevant PDFs, reports, and supporting business documents.
Images and Attachments
Include associated files where required and technically available.
Historical Snapshots
Capture and preserve the agreed historical state of a source system or dataset.
ClearVault does not force every customer into the same archive structure. Each implementation begins by defining what must be retained, how it should be organized, and who will need access.
Govern
Give People Access to the Data They Need—and Nothing More.
Historical data may be useful across the organization, but access should remain controlled. ClearVault administrators determine which users and departments can access specific data sources, datasets, or tables.
Company Administrator
Manages users, departments, source & table access, admin settings
Finance
Access
- Invoices
- Payments
- Vendor tables
No access
- Clinical records
- HR records
Human Resources
Access
- Employee records
- Benefits data
No access
- Financial transactions
Legal & Compliance
Access
- Approved historical datasets
- Audit-relevant records
- Export access
Department-Level Access
Assign access according to organizational role or department.
Table-Level Access
Limit users to the specific historical tables they are authorized to view.
Read-Only Access
Allow employees to retrieve information without modifying the underlying archived record.
Administrative Control
Give designated administrators responsibility for user access and vault organization.
Export
Take the Data You Need—Not the Entire Archive.
Users can export the records they have filtered from the table they are viewing. This gives teams a practical way to use historical information for reporting, audits, reviews, reconciliations, investigations, or downstream workflows.
| Invoice ID | Customer | Date | Amount | Status |
|---|---|---|---|---|
| INV-104782 | Acme Holdings | 2017-03-18 | $12,450 | Paid |
| INV-104810 | Acme Holdings | 2017-05-02 | $9,780 | Paid |
Export, your way
- Export current filtered results
- Avoid downloading unrelated records
- Work with familiar CSV files
- Support authorized downstream analysis
- Preserve the original data in ClearVault
Connect
Keep Historical Data Available Inside the Systems Your Teams Use Today.
ClearVault provides API access so organizations can connect historical records to current systems, internal applications, portals, or workflows. Employees do not always need to leave their primary application to retrieve historical information.
Current Applications
ClearVault API
Read-only access
Historical Data Vault
Governed records
Retrieve Historical Records
Allow authorized systems to access stored historical information.
Connect Existing Workflows
Surface historical data in the applications employees already use.
Reduce Platform Switching
Minimize the need to open multiple legacy or archive systems.
Support Custom Integrations
Work with customer teams to connect ClearVault to their current technical environment.
AI Assistance
Use AI Assistance Without Sending Row-Level Data to the AI Model.
ClearVault can use table structure to help users identify and query the information they need. Only the table structure is sent to the AI model. The actual row-level data remains within the ClearVault environment.
Understand the Table
ClearVault uses the table structure, such as column names and data types, to understand what information is available.
Assist the Query
The AI helps translate the user's request into an appropriate structured query or filtering approach.
Run Securely
The query runs against the data within the ClearVault environment. Row-level data is not sent to the AI model.
Show invoices from 2019 with an amount greater than $10,000.
AI assistance builds a secure query using table structure:
- Identifies the invoice date field
- Identifies the amount field
- Creates the relevant query or filter
- Returns the matching results within ClearVault
Table structure may be used for AI assistance. Historical row data remains within the ClearVault server environment.
Flexible Implementation
Every Historical Data Environment Is Different.
Legacy systems rarely share the same schema, data quality, file structure, or retention requirements. ClearVault combines internal automation with hands-on implementation to ensure historical data is extracted, organized, indexed, and validated for the customer's actual environment.
Extract
Securely retrieve data from legacy systems, databases, and infrastructure.
Transform
Prepare source data for consistent historical access.
Normalize
Organize inconsistent structures where needed for long-term use.
Snapshot
Capture the agreed historical state of the data.
Index
Prepare tables and records for efficient browsing, filtering, and retrieval.
Validate
Confirm completeness, accuracy, and usability of the preserved data with the customer.
The process is purposefully hands-on where needed. Historical data is too important to treat every system as though it were identical.
Built for Today. Expanding for Tomorrow.
ClearVault already provides the core capabilities organizations need to centralize, govern, and access historical data. Additional tools are being developed to make historical information even easier to explore across the enterprise.
Available Today
- Organize data by source, dataset, and table
- Browse historical tables
- Search for relevant information
- Apply familiar filters
- Sort and narrow results
- Open individual records
- Export filtered results to CSV
- Provide controlled user access
- Department-Level Access and Table-Level Access
- Connect through APIs
- Use AI-assisted querying based on table structure
- Keep row-level data out of the AI model
Product Roadmap
- Cross-system search
- Natural-language search across historical records
- Version comparison
- Expanded data visualization
- Additional historical analysis tools
Roadmap items represent planned product direction and may change as ClearVault continues to develop the platform.
More Than Storage. A Better Historical Access Model.
ClearVault changes how organizations manage and use historical information.
Reduce Legacy-System Dependency
Keep historical records accessible without maintaining the applications that created them.
Remove Technical Gatekeepers
Allow authorized employees to answer routine historical data questions without relying on SQL experts.
Centralize Historical Access
Create one governed destination for records spread across multiple systems and environments.
Protect Engineering Capacity
Reduce recurring data-retrieval requests so developers and DevOps teams can focus on higher-value work.
"Historical data moves from technically available to operationally usable."
See What Self-Service Historical Access Looks Like.
Explore how ClearVault can centralize your historical data, reduce dependence on legacy systems, and give authorized teams direct access to the records they need.